Project tool cost calculator.What your team actually pays per year.
Per-user prices look small until you multiply by the team and the years. Enter your team size to see the annual list price of the common project tools next to each other, using each vendor’s published annual rate.
Your team
List prices in US dollars, billed annually, per user per month, as published on each vendor’s pricing page. Last checked 2026-09-02. Taxes, discounts, and enterprise quotes are not included.
Cost per year for 10 people
| Tool | Plan | Per user / mo | Total | vs Kanera |
|---|---|---|---|---|
| Kanera | Pro | $4.08 | $490 | - |
| Trello | Standard | $5.00 | $600 | +$110 |
| Trello | Premium | $10.00 | $1,200 | +$710 |
| Asana | Starter | $10.99 | $1,319 | +$829 |
| Asana | Advanced | $24.99 | $2,999 | +$2,509 |
| ClickUp | Unlimited | $7.00 | $840 | +$350 |
| ClickUp | Business | $12.00 | $1,440 | +$950 |
| Jira | Standard | $7.91 | $949 | +$459 |
| Jira | Premium | $14.54 | $1,745 | +$1,255 |
| monday.com | Basic | $9.00 | $1,080 | +$590 |
| monday.com | Standard | $12.00 | $1,440 | +$950 |
| monday.com | Pro | $19.00 | $2,280 | +$1,790 |
Plan notes and sources
- Kanera: Pro: $49 per user per year; $5 per user per month if billed monthly. Single-board guests are free. Source
- Trello: Standard: $6 billed monthly. Unlimited boards, custom fields, and advanced checklists. Premium: $12.50 billed monthly. Adds Table, Calendar, Timeline, and Dashboard views and the CSV export. Source
- Asana: Starter: $13.49 billed monthly. Advanced: $30.49 billed monthly. Adds goals, portfolios, workload, and approvals. Source
- ClickUp: Unlimited: $10 billed monthly. Business: $19 billed monthly. Source
- Jira: Standard: Published list price for up to 300 users, billed monthly. Atlassian’s annual price is tiered by user count and only quoted per tier, so the monthly rate is used here. Premium: Published list price for up to 300 users, billed monthly. Source
- monday.com: Basic: Minimum three seats. No integrations or automations on Basic. Standard: Minimum three seats. Timeline and calendar views, 250 automation and integration actions a month. Pro: Minimum three seats. Source
Reading the numbers
Vendors advertise the annual per-user price because it is the smallest number they have. Most teams pay monthly at first, which adds 20 to 60 percent depending on the vendor, and most teams also grow. Multiply out before choosing.
The plan you need is often not the cheapest one
Trello puts Table and Calendar views and the CSV export on Premium. monday.com puts automations and integrations on Standard and requires three seats. Asana’s Starter tier caps automation rules. Kanera has one paid plan with the views, reporting, automations, API, and MCP server included, so the comparison row is the whole product.
Guests and viewers
Each vendor handles outside collaborators differently. In Kanera a guest on a single board is free, and a guest who needs several boards counts as one seat. Check the vendor notes above for the others, because a client who needs to see three projects can double a small team’s bill.
Pricing questions
Where do the prices come from?
Each vendor’s public pricing page, using the per-user price for annual billing in US dollars. The date the prices were last checked is shown under the table, with a link to every source.
Vendors change prices and plan contents. Check the source before signing anything.
Which plan is compared?
The lowest paid plan on each vendor that includes the basics a team needs (unlimited boards or projects, custom fields where they exist, and integrations), and the next plan up where the basics need it. Kanera is shown at its single Pro price.
What about free plans?
Every vendor has one, with limits on members, boards, or features. Kanera Free covers up to four organisation members and three active boards. The calculator is about the point where a team outgrows the free tier.
Does Kanera charge for guests?
A guest on a single board is free. A guest who needs a second board counts as one paid seat in total, however many boards they join after that.
Compare the price,
then compare the product.
Kanera Pro is one plan with everything in it: Table and calendar views, cross-board reporting, automations, API, webhooks, and MCP. Free for 30 days, no card.
No card required, 30-day Pro trial, free plan available after it